SOUTH EAST SCOTLAND SCOUTS
Adult Training Overview
All adults taking on an appointment in Scouting are required to show that they have the skills needed for the role. The details of the training requirements for different appointments in The Scouts are defined further on in this chapter.
To help individuals through the process of completing this training they will be linked with one or more Training Advisers. Training Advisers are responsible for helping adults match their existing skills with those of their new role, for identifying skills gaps, for agreeing plans for gaining the required skills and for confirming that those skills have been successfully gained.
The appointment process
Once an adult has been recruited, they will go through the appointment process to ensure that they are suitable for the role. Once the relevant checks have been made the adult will be issued with a provisional appointment. Once this has been issued, the adult will have five months in which to complete their Getting Started training.
Getting Started is made up of six modules which must be completed before the adult can be fully appointed. There is a seventh module for Executive Committee members / trustees.
Getting Started needs to be completed within five months of the role start date, as recorded on Compass. These modules are:
- Personal Learning Plan (02)
- Essential Information (01)
- Tools for the Role: Section Leaders (03) or Tools for the Role: Managers and Supporters (04)
- General Data Protection Regulations (GDPR)
- Trustee Introduction (for Executive Committee members)
These modules may be completed in any order. In order to ensure that adults can complete Getting Started within the required timescale (five months) the modules are available as online learning.
Once a learner has completed Getting Started, they may wear the Gilwell woggle. Non-uniformed adults may wear the Getting Started pin. Both are available to purchase from Scout Stores.
If an adult’s provisional appointment expires and they have not completed Getting Started, then the adult’s line manager will be informed (through a locally defined route). The line manager will then review the situation with the learner to find out why they have not completed this stage. Mutually agreed restrictions must be put in place by Commissioners to support learners to complete their training. Find out more about mutually agreed restrictions.
The latest SES training calendar of events can be found here
Some training can be completed online or via workbooks, and if you have already gained the knowledge, and completed the validation activities all you need do is contact your Training Adviser (TA) to discuss the ‘check your knowledge’ topics, show them the evidence of what you have done and discuss how it went. The discussion can’t be face to face just now but you could send documents to your TA in advance by email, then arrange a time for the discussion using something like Microsoft Teams or Skype; a phone call would do the job.
If you don’t know who your TA is, or if you don’t have one, contact your Assistant District Commissioner (Adult Training) to ask. The ADCs’ email addresses are below.
So where to start?
- Log onto Compass, click on My Profile and then Training. If you have (or had) other roles it’ll be easier if you click on Show PLP for the role you want to check so you get a list of all the relevant modules. For help with Compass click here.
- First check Getting Started is complete for all your current roles. This is Essential Information, Personal Learning Plan, Tools for the Role (either for Section Leaders, or for Managers and Supporters) and GDPR. If you need to complete the learning, refer to the Learning Methods list to find links to online resources. Work through the e-learning, save a copy of the completion certificate and send it to your TA.
- The next priority is the Mandatory Ongoing Learning. Scroll down to the bottom of the Personal Learning Plan (PLP) and check that Safety and Safeguarding are in date, and not about to expire. If necessary, go to the online module (details in Learning Methods list), work through the e-learning, save a copy of the completion certificate and send it to your TA.
- Have a look to see what gaps there are in the ‘Learning Completed’ and ‘Validated On’ columns of your PLP.
- If ‘Learning Completed’ is blank in Compass refer to the Learning Methods document to identify any that could be done electronically or by workbook. If you decide to do any electronically, make sure you save a screen-print of the completion certificate. You will need to send this to your TA as evidence you have completed the module.
- If ‘Learning Completed’ is populated, but ‘Validated On’ is blank, refer to the Leaders’ Training Guide to find out what you need to do to validate. Given that validation is about putting the learning into practise you will possibly find you have met the requirements anyway – it may be that you just need to collect together the evidence. If not, guess what goes in your next section programme plan!
- Contact your TA and agree a time to ‘meet’. You might need to send them some documentation in advance, e.g. your programme, detailed notes for a meeting, instructions for an activity, risk assessment etc.). The meeting can’t be face to face just now, so think about Microsoft Teams, Skype or similar, or if you’re really struggling, a phone call.
- Any questions – contact your Training Advisor if you have one, or your ADC (Adult Training).
|District||ADC Name||ADC Email Address|
|East Lothian||Rosemary Lairdemail@example.com|
|Edinburgh North East||Vince Riddfirstname.lastname@example.org|
ARC Adult Training