New logo for SES Scouts
Message from Martin Elliot, Deputy Regional Commissioner
Thank you to all who took part in our consultation on a new Regional logo. We have now received clarification that local variations to the logo are not permitted, which means that Logo 1 will become the new Regional logo. From the responses received to the consultation so far, Logo 1 was the most popular.
As your Regional team we are keen to engage with the Regional membership as much as possible so we encourage you to let us know your ideas and opinions on how to take South East Scotland Scouts forward and to look out for other opportunities like this in the future.
Original article below
As you will have hopefully seen, the Scouts last month released its new strategy, Skills for Life, and to support the strategy they have released updated branding, including a new logo.
The Regional Commissioner and Regional Chair along with their teams are currently working on how we implement the new Strategy locally and will be looking to engage with members across the Region to make sure that our Regional Strategy supports the Groups and Districts who provide Scouting for young people across South East Scotland.
However, one change that we are looking to make is to update the Region’s logo to reflect the updated brand. Thanks to the work of Adam Bennett, Assistant Regional Commissioner (Youth Involvement), we have created 3 possible logos for the Region and would like your views on which we should use going forward.
To participate, you have 3 possible options:
- E-mail email@example.com with your feedback on the logos.
- Feedback on Facebook by adding to the Thread on the Region’s Facebook Page.
- Feedback on Twitter by replying to the Logo tweet.
The consultation will remain open until the end of June with the new Regional branding being rolled out in the new term.
GDPR is live – What now?
By the time that you read this, the new General Data Protection Regulation (GDPR) will have come into effect and now governs how all Scout Groups, Districts and Regions process personal data.
Hopefully this will not come as a surprise to you and you will have read the GDPR Advice we previously produced in preparation for the new regulation as well as made use of the GDPR Toolkit and your Group and/or District is ready or at least taking steps to ensure readiness for the new rules. If not, then now is a great time to review these resources to identify what steps, if any, your Group/District need to take to adhere to the regulations.
In this article, we cover a few GDPR topics which have arisen since we published our previous articles.
GDPR Training Module
You may have noticed from other communications that a new eLearning module has been released focusing on GDPR. This is mandatory learning for all adult members, including members of Executive Committees. The eLearning takes about 25 minutes to complete and can be found on the Scouts UK website.
Being able to demonstrate that adult volunteers within Scout Groups, Districts or Regions have been made aware of their responsibilities through this training is an important part of being able to demonstrate GDPR alignment. A record that this training has been completed should be kept and it can now be added as a module on Compass.
Like other modules, the LOVE (Learning Optional, Validation Essential) principle applies so as well as completing the eLearning, you should meet with your Training Advisor (TA) to review the validation criteria to ensure that you meet them. If you do not have a Training Advisor, then any current TA can validate it so please check with your line manager who in your group or district may be able to validate the module. If appropriate, the module can be validated for small groups of adults together, providing the TA is satisfied that they all meet the validation criteria.
Do I need to ask for Consent?
There is a common misperception amongst some leaders that under GDPR we now have to ask for member’s consent every time that we store or use their personal data and as a result I have seen personal details forms which state that we require the member’s consent to retain the data.
Under GDPR there are a number of justifications that can be used for holding someone’s data – consent is one of them but if you are using consent as the justification then it means that if the data subject (in this case the member) chooses not to give their consent or later withdraws it then we are no longer able to hold their data. To avoid this issue, in most cases Legitimate Interest can be used as the justification for storing the data and remove these requests for consent.
Communications about the member’s involvement in Scouting are a legitimate interest for all members of Scouting. They count as legitimate interest because, in some way, they support the individual in their Scouting role.
However, for marketing communications e.g. providing offers, discounts, partnerships or promoted competitions we do require the member’s consent.
One of the common questions being asked about GDPR is whether different Data Processors meet the GDPR requirements. Particular Data Processors which Leaders have asked about include:
- Online Scout Manager
- Google Forms/Cloud
At present, it appears that all of the above meet the GDPR requirements. Further information on each of them can be found at the relevant links below:
Online Scout Manager: https://www.onlinescoutmanager.co.uk/security.html
Where Data is stored
Another common misperception is that under GDPR all data must be stored within the EU, which would cause a problem for the latter two Data Processors referred to above as they can store the data in the United States. However the GDPR permits the transfer of personal data to non-EU countries in line with a number of recognised methods. Under GDPR data can be hosted and processed in non-EU countries as long as the data processor can demonstrate that they have one of the necessary transfer mechanisms in place, which both Google and Dropbox do.
If you have any questions about GDPR you can speak to Brian Muir, Chair of the Risk and Audit Committee, or Martin Elliot, Deputy Regional Commissioner, or e-mail firstname.lastname@example.org.
Martin Elliot, Deputy Regional Commissioner
Help to manage your section effectively
The Regional Leadership Team wants to assist section leaders to use a good way of managing the complex details about the young people in their section. We know that an electronic tool called Online Scout Manager is widely used in the Region and is very helpful, so we want to find out whether we can work with section leaders who don’t already use it to help them to adopt it. We would be very grateful if all section leaders, GSLs, ADCs and DESCs could complete this simple survey and let us know if they are already using OSM or would wish to have some financial help and personalised support to adopt it.
Please complete this survey by the end of June.
Margery Naylor, Regional Commissioner