Vacancy: District Appointments Secretary

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Search is on for the NEW East Lothian Scout District Appointments Secretary

As a voluntary movement, adults and young people make a conscious decision to join and to stay with Scouts for a variety of reasons. The growth of Scouting is about giving more adults and young people the opportunity to enjoy the experience of scouting.  

So, to provide further opportunities for existing members to grow with Scouts in East Lothian and to be open and welcoming to new members, East Lothian Scout District is delighted to announce we have a vacancy for a new Appointments Secretary. 

Believe it or not you don’t have to work directly with young people to volunteer with Scouts!  This role is ideal for anyone new to Scouting or existing members who can continue to be in their current position as well as take up this rewarding District role if they wish. 

The role at glance: We’re looking for an enthusiastic and organised individual to take on this key role of Appointments Secretary for our Scout District. You’ll be responsible for all new District appointments working with the Assistant Appointments Secretary to support new volunteers. 

It’s an interesting and highly responsible administrative role. Training will be provided, and you will have the opportunity to shadow the current Appointments Secretary before taking on the role before he leaves. 

“The Appointments Secretary plays a pivotal role in welcoming new volunteers to Scouts in East Lothian and supporting new volunteers get started on their volunteer journey. As an Appointments Secretary you will often be the one responsible for moving the appointment smoothly through the process, ensuring that approval checks are completed in an appropriate time frame.” Hilary Cartwright, District Commissioner (DC), East Lothian. 

We need your help! Who can you recommend for this role – friends, family, colleagues, a neighbour….or it might be right for you?! 

Who do you know who is…

  • * organised and can plan, 
  • * a great communicator ,
  • * good with systems – IT and administrative,
  • * passionate about developing young people and volunteers.

The Appointments Secretary role is critical to the East Lothian Scout District team as Graham White is leaving late February 2022 after being in position for 5 years. We sincerely thank Graham for all he has done for Scouting in East Lothian, his dedication and commitment. He provided a friendly warm welcome to many of our existing volunteers. 

This role is to ensure that the required administration is carried out in support of the District Appointment Chair and Advisory Committee and the District Commissioner.  Working with the Assistant Appointment Secretary, the Appointments Secretary will help to convene District appointment interviews, seek references, update Compass records for District Team members and advise on appointment reviews.   

What’s in it for you?  

  • * You will use your personal skill set to support new volunteers join the scouting movement.   
  • * This is an opportunity, through new volunteers, to support more young people to participate in Scouting by ensuring that all safe adult appointment processes are followed. 
  • * You will be able to develop your interpersonal skills while interacting with people. 
  • * You will be able to utilise further your IT and organisational skills. 

* This experience will be a great asset for your professional life and CV as well as in Scouts. 

If you are curious about the role, why not read Norrie Allan’s volunteer experience as he explains his scouting experience as the Borders District Scout Appointments Secretary. He says about the best things he has done in Scouts: “putting processes in place to keep the appointment wheels turning and under control in the District.”

Why not take a look at the information pack below which gives you all the details you need, after all what have you got to lose!  

We welcome nominations or applications from everyone. It’s important for you to have your say and suggest talented individuals, who may be able to take East Lothian forward to loads more adventure and fun. Click below to download the vacancy information pack including the nomination form. 


What next? 
If you would like to be considered for the role or know someone that might fulfil the role, please complete the application form in the vacancy pack and/or contact Hilary Cartwright for further information. We would also consider a ‘job share/team’ nomination or other opportunities to share the role.  

Click for the application and nomination pack – Vacancy Pack Appointments Secretary 2022

Click “ Vacancy Pack Appointments Secretary 2022 ” for the application and nomination form. Please note THIS ROLE HAS BEEN FILLED.

And if you’re reading this thinking that it all sounds quite exciting and something you’d quite enjoy doing, but maybe you’re worried about the timing or you might think there is someone else who would be better for the role, ask yourself if not me, then who? If not now, then when? 

Please get in touch for a conversation using the contact information below. 

Yours in Scouting, 

Hilary Cartwright 
District Commissioner 
East Lothian Scouts District  


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