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South East Scotland Scouts Expense Claims Process

Claims for expenses must be submitted as soon as possible after the event and not less frequently than monthly.

All claims should be claimed using the online Expenses Claim Form on the South East Scotland Website https://sesscouts.org.uk/expenses-claim-form/

Guide to Completion of Expense Form

  1. Enter personal details – name, role, e-mail address. These are required fields.
  2. Enter all expenses except mileage claims in the Expense Claims (exc. Mileage) table. Each individual expense claims should be entered on a new line. To add additional lines press the + icon.  
  3. Enter the total value of all expenses in the table in the “Total Expense Claims (exc. Mileage)” field
  4. Use the Receipts file upload to upload copies of any receipts or additional documents relating to your claim.
  5. Enter all mileage claims in the Mileage Claims table. Each individual trip being claimed should be entered on a new line. To add additional lines press the + icon. 
  6. Enter the total number of miles being claimed in the “Quantity” field. The value of the mileage claim will be automatically calculated and added to any non-mileage claims entered on the form to calculate the Total Expense Claim.
  7. Complete the Bank Account Details section.
  8. Tick the Authorisation to confirm that the expenses being claimed relate to Regional work.
  9. Complete the details of the Authoriser. For expenses relating to Scouting provision, including events, programme, training, badges and communications, the Regional Commissioner should authorise them. For governance costs the Regional Chair should authorise them. If someone other than these 2 roles is authorising the expense, their e-mail address is required. 
  10. Press Submit

On Submission of the form you should receive a confirmation message. The form will be sent to both:

  • the Authoriser e-mail that you specify asking them to authorise the expense claim
  • the Regional Finance team who will process the claim on confirmation from the authoriser

If you have any questions on this process please e-mail the Regional Treasurer at treasurer@sesscouts.org.uk

Ken Thomson – Gone Home

Ken Thomson – Gone Home

We all heard, with great sadness that Ken Thomson, Vice President in South East Scotland Region and previous Chair of the Scottish Board, passed away on 20th May 2020.

Alan Willoughby has provided the attached story of Ken’s truly remarkable Scouting career

Ken’s funeral is being held at Mortonhall Crematorium at 12:30 on Friday 5th June with a limited number in attendance.

Those who wish to pay their respects can applaud Ken’s hearse by standing on the pavement outside the crematorium.  You are advised to arrive by 12:15.

There will also be a live broadcast of Ken’s funeral. You will find below the Username and Password for this Live Webcast along with the viewing times.  You can login to the website at any time to view a Test Webcast – we recommend you do this in plenty of time before the service.  During the service window you will be automatically redirected to the Live Webcast of the service.

Username                               Vero9136

Password                               082086

Service Date                          Friday 5th June

Service Time                         12:30pm

Service Viewing Time          12:25pm – 1:35pm

Website                                www.obitus.com

Once the viewing window has passed the Live Webcast will close automatically and a message will appear saying “This funeral service has now finished”.  A “watch again” Webcast will be available within 3 working days, where it will be available to view for a further twenty-eight days using the same Login Information.

A fund will be set up on “Virgin Money Giving” for anyone wishing to donate in Ken’s memory.  The money will be used to support Young People in South East Scotland Scouts. The details will soon be available on the Region’s web site at https://sesscouts.org.uk/ where you will also be able to download a gift aid form.

Ken Thomson – Gone Home

Ken Thomson (1949 – 2020)

The following tribute to Ken Thomson, who passed away on 20th May, was compiled by Alan Willoughby and John Bruce

Ken joined Scouting in the 1950s and progressed through the 30th Midlothian at Davidsons Mains becoming a Queens Scout in 1967 and later that same year taking out his first warrant as an Assistant Cub Scout Leader

Ken Being Presented with his Queens Scout Award

This was the start of an unbroken record of service to Scouting which lasted 53 years and included roles in District, Area, Regional, Scottish and UK Scouting.

Ken soon transferred to the 30th Inverleith Scout Troop, Davidson’s Mains becoming part of Edinburgh County Scout Council in 1968 and he was responsible for the growth of a strong and large troop, which split into two in the late 70s.

In 1979 he left the group and became Assistant District Commissioner for Scouts in Inverleith District, which had at that time over 400 Scout section members.

Colin Mackay appointed Ken as District Commissioner for Liberton in the summer of 1980 where he quickly established a robust district which had in it, the special needs group at the Royal Blind School, the Dr Guthrie’s List D school group and groups in the Inch, Gilmerton, Burdiehouse and Gracemount.

Ken’s people skills blended the diverse groups into a solid and sociable district with life long friendships being formed.

In 1983 plans were made for the Sri Lanka Water Expedition and Ken and Alison  were appointed as the leaders. The planning and preparation came to fruition in the summer of 1985 when a party of    over 20 Venture Scouts supported by  12 leaders went to build wells and help development projects aimed at giving clean water to villages as well as education

There was great support across the Area for the project, including the setting up of the Scoutpost operation and it is indicative of Ken and Alison’s leadership that the team from Sri Lanka still meet and many have remained in Scouting.

Ken’s involvement in training grew at this time and after a Trainer’s Basic Course and a role as Assistant Leader Trainer, he completed a Trainer’s Advanced Course  at Gilwell Park in 1986, taking up the role of Leader Trainer later that year, an involvement with training which lasted until 2016

In 1987 Ken was appointed as Area Commissioner Designate to become Area Commissioner with effect from February 1988.

He had been AAC Scouts for just one year when he was appointed AAC (without portfolio) for the six months until he took up post, time which he used well in getting to know the Area.

The ten years from 1988 were full of activity and action:

  • The Scouting into the 90s report
  • The Opening of Forth Lodge
  • The Management and Support of the Area Report which resulted in, among other things, the creation of a seven district Area with Blackford District and an enlarged Leith District
  • Scout trek, a youth camp for 14-25 year old members
  • An Area Celebration in the form of a Service in the Assembly Hall on the Mound in November 1994
  • A European Scout project on the Scout section and methods of learning based on an Edinburgh troop
  • The report into links between Scouting and Guiding and a joint Conference at Drummond High School
  • The introduction of computers into the Area office
  • A drug awareness project at conducted at Area level
  • A blend of youth and experience in the Area and District teams
  • Chief Scouts Visits
  • The integration of six groups into Edinburgh Area from West and Midlothian
  • The ‘Scouts go for a million’ campaign resulting in a million millimetres of haggis being cooked at a Bonaly Open Day
  • The Opening of the new Building at Longcraig
  • And so much more..

In 1998 Ken retired as Area Commissioner but took up the role of AAC Development and provided leadership to the Lottery Project. which was run by Edinburgh Area from 1998 until 2000, focusing on recruitment

Ken had served on the Scottish Committee since 1994 and in 1998 he was appointed as Chair, where he served during an incredibly busy time for Scouting, overseeing the Centenary of Scouting as well as the initial stages of the regionalisation of Scottish Scouting where he managed masterfully to tread the fine line between supporting and encouraging local opinion whilst considering  the  broader view across the whole country. He demitted office in November 2007

Having served on the UK Board in 2006 Ken was elected as Chair of the Finance Committee at Gilwell Park and regularly commuted to and from London. He served in this role until 2008

When John Kennedy was wanting someone to co-ordinate the Centenary Camp, Ken was approached and he agreed, taking on the leadership of the event with the usual attention to detail and a most successful camp was held at Dalmeny.

When South East Region was formed in 2008 Ken took on the role of ARC Training and played a major part in all the workings of the Region despite his health problems. He organised training courses, conferences, hosted countless meetings and greatly supported individuals in their roles and tasks. He used his many contacts in Midlothian and Borders to great advantage

He became Deputy Regional Commissioner in 2013 and served until 2016 when he demitted as ARC Training as well but retained a training adviser role which was a well-used appointment until the past year. He had become a Regional Vice President in 2016.

He was awarded the Silver Wolf in 2003 following on the receipt of the Silver Acorn and Bar and the Medal of Merit as well as the 50 year long service award.

Ken with Andy Matthews who was the Chief Commissioner for Scotland

He was deputy head and headteacher at Drummond Community High School and headteacher at Lasswade Community High School and taught at several city schools and was a highly regarded Head.

Ken was also heavily involved in Rotary in Edinburgh and Dalkeith, serving as President in Dalkeith. 

Ken Thomson – Gone Home

Gone Home – Ken Thomson

It is with great sadness that I have to inform you that Ken Thomson, Vice President in South East Scotland Region and previous Chair of the Scottish Board, passed away on 20 May 2020.

Ken had a long and distinguished ‘career’ in Scouting, starting as a youth member, and gaining his Queen’s Scout Award in 1967. He held a wide range of adult roles including Assistant Cub Scout Leader and Scout Leader in 30th Inverleith Scout Group at Davidson’s Mains, District Commissioner in Liberton, and Area Commissioner for Edinburgh. Ken was a Leader Trainer at District, Area, Regional and Scottish levels, and in recent years an inspiring Assistant Regional Commissioner for Adult Training in SE Scotland. 

Ken also played a key role in Scottish Scouting as Chair of Scouts Scotland and Chair of the Finance Committee for the UK Scout Council.  Ken was presented with the Silver Wolf for specially distinguished service in April 2003.

The photo shows Ken (on the right) with Andy Matthews who was the Chief Commissioner for Scotland (on the left).

Ken was a wonderful person who lived to serve others through his roles in Scouting, as head teacher at Lasswade High School in Midlothian, and his lifelong membership of Rotary International.

Many of you will have known and been very grateful to Ken, and will remember him for his great ability to make each one of us feel very special. On a personal level, I am very thankful for the support and guidance that I received from Ken when I took on the role of ARC (Adult Training) and then as Regional Commissioner. 

Ken had been in hospital for some months, during which time his condition had steadily deteriorated. Recently he was allowed home and passed away peacefully there. The esteem in which Ken is held has been clear by the number of warmhearted tributes from across Scouting following the news of his passing.

We send his wife Alison all our sympathy and grateful thanks for his many years of service to our movement.

We are looking at suitable ways to pay tribute to Ken and his huge contribution to Scouting throughout the Region. We will share more details about his funeral, and a special commemorative event, hopefully after social distancing ends, as soon as we have them. In the meantime, we would love members to share their memories and photos of Ken. You can do this through our social media channels or by emailing info@sesscouts.org.uk.

Margery Naylor
Regional Commissioner
South East Scotland Scouts  
Email: rc@sesscouts.org.uk

Jim Kelly Gone Home

Jim Kelly Gone Home

Last month saw the end of an era in Craigalmond District, with the passing on 3 September of Jim Kelly, former District Commissioner of Haymarket District (now Craigalmond) and Assistant Area Commissioner of Edinburgh Area (now SE Scotland Region).

Jim’s Scouting career spanned over 80 years, and a celebration of Jim’s life on 18 September saw dozens of Jim’s former Scouting colleagues come to pay their last respects and share their many fond memories.  At that service, Graham Inglis, a former 10th Haymarket Scout, read a moving tribute to Jim’s Scouting life, a shortened version of which is reproduced below.

Our thoughts are with Jim’s daughter Irene, her husband Harry, and their children David and Emma.

It all began in 1938 when Jim joined the newly formed 9th West Lothian Cub Pack. This channelled Jim’s enthusiasm for outdoor activities and he became their first Senior Sixer.

During the war years, Jim’s service continued with the 3rd West Lothian Scouts, where Patrol Leaders ran the meetings, and the Scouts provided support to the local ARP Wardens and the Home Guard – this led to Jim gaining his National Service Flash and earning his King’s Scout Award.

After a period of National Service at the end of the war, Jim immediately began his career as a Scouter with the 33rd Ayrshire, where he coached his Troop into winning the County Flag Competition again and again.

Jim moved to Aberdeen in 1954 with the Air Ministry works Dept, where he continued his Scouting as Leader of 1st Oakbank Troop, based inside an “approved” school.  In 1961 Jim moved his family to Cyprus, where Jim continued his scouting journey with the 1st Akrotiri, before returning to Scotland in 1965, settling in Edinburgh.

This brought him to the 10th Midlothian based in Corstorphine and during the next 8 years he thoroughly enjoyed bringing his brand of Scouting to his boys. He loved competitions, worked hard to ensure all gained the most they could from Scouting, and continued to develop young people with fun and care.

At his first camp as ‘Skip’ with the 10th at Loch Doon, not far from his old stomping ground, Robert Young, then a Troop Leader, was responsible for the canteen and was almost caught out, having left it at the hall. He just managed to get his sister and her husband to drive it over to camp before canteen call in the afternoon – without it they would have not seen Jim showing off his party piece…

Kenny Berry had got a large bottle of fizzy juice and some sweets and Skip asked him for a swig of his juice. Jim swirled the bottle and the whole lot went down the hatch in a oner – Jim didn’t even burp and Kenny’s Jaw hit the floor! Needless to say, Jim bought him another bottle and Kenny left a happy and amazed lad.

At camps, Jim was always up at first light, hot water on for a cuppa and away for a morning wash in the stream (even if there was a toilet block on site!). On his return he would politely ask you to get up and then open and roll back both ends of the tent and allow the wind to hurtle through. Although a small lesson, one worth learning – get up and enjoy the best part of the day, and Jim always had a brew waiting to get you going!

In 1972 Jim was asked to add to his roles and become District Leader Trainer for Haymarket District. This was a role he loved, helping others to develop their skills and become enthusiastic leaders.  Jim was recognised for his efforts and awarded the Medal of Merit in 1976 and by 1978 was part of the Edinburgh Training Team and the Bonaly Committee.

Having been awarded the Silver Acorn in 1983, he became District Commissioner for Haymarket District in the same year and ran a very successful team of leaders that brought Haymarket to the fore in Edinburgh Scouting.  Jim was responsible for planning and running a particularly memorable event – the Cycleathon, where members and their families cycled round the grounds of Donaldson’s School to complete a marathon and raise money for charities. Jim was first there and last to leave!

In 1988 he took up the role of Edinburgh Area Commissioner General Duties and was a member of the Scottish Training Team.  Jim returned as District Chairman of Haymarket in 1990, running the Executive Committee and encouraging all Groups to play an active part. During this time, he was awarded the Bar to the Silver Acorn and became Honorary Scouter of the 10th Haymarket.

This was a role he truly revelled in, coming and speaking to the young people, attending every AGM, sharing his memories with joy and enjoying the friendship of all the Scouters. He was always encouraging and continually praised the efforts of the Group – ‘no one can do it like the 10th’ Jim was often heard to say!  He also was part of the team making arrangements for the 100th year celebrations, even writing to the Lord Lyon to request the inclusion off EST 1907 on the flag which appropriately covered his coffin earlier today.

Jim was of course a brother to all Scouts, extending his left hand with friendship and openness any time you met him, a trusted pair of hands who treated people with respect and care.

Jim continued in various roles including Chairman of Bonaly Fellowship right up until he retired from active service Aged 81. This sounds like the end but scouting was part of his life for so long Jim was always going to be involved. He remained a supporter through Haymarket Scout Fellowship, Corstorphine Scout Active Support Unit and of course regularly visited the 10th at the Douglas Brown Scout Hall.

Jim loved Burns and he Chaired the Scout Burns night at the Hall for many years – where he kept the honoured guests, Scouts and Executive Committee amused with his irreverent rendition of ‘Tae a Fert’!

In 2014 Jim received the highest award in Scouting, his Silver Wolf – which you can see was wholly warranted; he treasured it and was proud and honoured to wear it.

His letter from the Regional Commissioner fittingly said ‘you have made a huge difference to the lives of hundreds of young people and probably as many adults. You lived by, led by, and insisted on, the highest ideals of Scouting. Your service has been impeccable and your personal values and the standard of your leadership both an example and an inspiration’.

He was of course a Scouter to the end, often telling the staff at Murrayside Care Home when old Scouting friends came to visit, that some of his Scouts were here and they were just going upstairs for a Scout meeting.

Baden Powell said, ‘No one can pass through life, any more than he can pass through a bit of country, without leaving tracks behind, and those tracks may often be helpful to those coming after him in finding their way’.  Jim certainly left tracks for us to follow – not on the ground, but in our hearts, in our integrity, in our respectfulness, in our care for others, in our beliefs, in our voluntary service and in ourselves.

In true Scouting tradition he leaves this world a better place, with many better people across the world to this day following Jim’s example, lessons, guidance and tracks.

No one can ask more of him than that.

Gone home – Helen Liddle

It is with great sadness the 88th Craigalmond Scout Group announced the passing of Helen Liddle, one of the longest-serving Leaders in the former Haymarket District, on Tuesday the 23rd of January.

The 88th Haymarket was formed by Helen’s father, John Liddle, back in 1937 and our Scout Hall in Carrick Knowe is named after him.  Helen joined the Group in 1965 as Assistant Cub Scout Leader and over the years held many different roles – Cub Leader, Scout Leader & Group Scout Leader. In 1980 Helen was awarded the Medal of Merit, followed by the Bar to the Medal of Merit in 1991, and she was humbled to receive her Silver Acorn Award in 2007. 

After 42 years of service to the 88th Haymarket, and helping create many memories over many decades for so many young people, Helen stepped down from her formal Scouting commitments in 2007 to enjoy her well-earned retirement, but she still remained a very keen supporter of the Group – even though she wasn’t around on a weekly basis, she was still in touch with what was happening, and kept her finger well and truly on the Group pulse!  The last conversation I personally had with Helen was at the end of October, where she said how delighted she was with the magnificent job being done by the current Leader team to maintain the success of the Group.

Helen will be sorely missed by everyone who knew her; everyone at the 88th, and her former Haymarket colleagues, are all thinking of Helen’s friends and family at this time.

There will be a service of remembrance held on Tuesday the 12th February at Carrick Knowe Church at 12.00.  As Helen gave so much of her life to Scouting, it would be a great way to honour Helen if as many Scouters from as many Groups as possible – especially those who knew Helen from the Haymarket days – could attend the service in full uniform or wearing a necker.  After the service refreshments will be served in the church hall. This will be a great opportunity for everyone who knew Helen to share their many memories. 

Archie Johnston
Group Scout Leader, 88th Craigalmond Scout Group