Keep on Scouting – Safety Requirements and Programme Ideas

Keep on Scouting – Safety Requirements and Programme Ideas

Some key reminders to enable you to Keep on Scouting safely:

  1. Tier Status

This table provides information about the do’s and don’ts Scouting guidelines for each Tier as well as a link to the Scottish Government Postcode Checker to determine which Tier your Group or Section falls into

2. Risk Assessments

There is a requirement to undertake risk assessments for re-starting Scouting under Covid conditions as well as for general activities, which become mandatory from January 2021. This link provides some guidance and additional links to other helpful information. In addition, our Regional Assessors have put togethers some useful tools to help you create Risk Assessments for adventurous activities which can be found here.

3. Activity Planning

Whether you are Scouting virtually or meeting face to face either outdoors, or indoors, there are lots of Programme Activity ideas available via these links:

Scout Activity Planner

https://www.scouts.org.uk/activities/ 

Additional Programme Activity Ideas

https://sesscouts.org.uk/covid-19-programmes/

Press-play-and-go – videos, guidance, tips and tricks to help you run Scouts online

https://www.scouts.org.uk/volunteers/scouts-at-home/press-play-and-go/ 

Mike Treanor
Scouting Support Officer
michael.treanor@sesscouts.org.uk 

Risk Assessment Guidance

We have been asked to provide a reminder of the requirements for undertaking Risk Assessments, both as part of restarting scouting and also as part of general Scouting activities.

  1. General Activities

A reminder that the changes to how we approach Risk Assessments, launched on 18 August 2020, are currently in the transition period through to 1 January 2021.

You’ll find helpful resources on the risk assessment pages of the website, including guidance documents, FAQs, template risk assessment forms and a bank of examples risk assessments.

There’s always been a requirement to undertake risk assessments for all activities within the Scouts, whether in your normal meeting place, on nights away or out on adventurous activities with the encouragement to document them. These changes now require the documenting of the risk assessment. To help with this change we’ve provided lots of methods you can use.

The guidance also reinforces the need to communicate the hazards, risks and control measures to those involved, including young people. In doing this effectively it will help others to develop the ability to identify and manage risk, building another vital skill for life. Remember too that repetitive elements, e.g. your opening and closing ceremonies only need to be written once and dynamically checked in subsequent weeks, or reviewed if you meet in a different place, e.g. in a park on a summer evening.

The normal risk assessments for activities do not require the approval of someone from your District or the Region (with the exception of Nights Away activities and Visits Abroad). It’s about the leadership team working together to undertake, document, communicate and review their risk assessments. Making sure that in doing so we are providing Scouts in as safe a way as possible to, and with, all our members.

2. Restarting Scouting 

It’s also important to remind you this is separate from the restart approval process, which requires a documented risk assessment to be submitted for approval ahead of moving between readiness levels in the restart of face-to-face scouting.

There are lots of really helpful resources available here including:

  • Videos on the approval process and how to write risk assessments
  • Risk Assessment Templates and Examples
  • Checklists for risk assessment submitters and approvers –these are very helpful in keeping you right in terms of what needs to be included and the level of detail

This link provides details of the Requestor approval process.

To date, nearly half of the Sections in the Region have had a Risk Assessment (either Yellow and/or Amber) approved to allow them to re-start face to face Scouting which is great news!

A reminder though that there is no pressure to return to face to face Scouting. You know your young people, you know the limitations of your meeting place, the ability of your leaders to be able to return and what your parents are willing to sign back up to.

If you need any specific support with Risk Assessments please contact your line manager in the first instance. In addition, Mike Treanor, Scouting Support Officer would be happy to provide advice and support (michael.treanor@sesscouts.org.uk)

Getting Everyone Back Together Safely

Getting Everyone Back Together Safely

As lockdown measures start to ease, UK Scouts/SHQ are working with youth sector partners and other Government bodies to understand what a safe return to face to face Scouts may look like when the readiness level reduces from red.

A framework and set of guidance on how elements of face to face Scouts could take place and the safety measures we would need to take into account has been produced.

 You can also watch a webinar explaining more on how you can re-start Scouts. 

Please remember, face to face Scouts is still suspended as the readiness level for Scotland is still red – but this is guidance to help you prepare for a for a time where restrictions may ease enough to allow it. 

If you wish, you can review this guidance now and start to make local plans for how you would implement some face to face activities once the readiness level in the nation is reduced but please ensure you adhere to the guidance and the associated sign off processes BEFORE engaging young people in any indoor or outdoor face to face Scouting. In addition, please check with your Group/District about other local requirements e.g. who approves risk assessments.

However, please do not feel pressurised to take any action at this stage if you prefer not to.

We will continue to update you on advice given going forward.

 

Mike Treanor
Scouting Support Officer
michael.treanor@sesscouts.org.uk 

A Reminder: Are you up to date with your safety training?

A Reminder: Are you up to date with your safety training?

Did you know that it is a mandatory requirement for all leaders in Scouting to have completed safety training?

 

Safety is at the forefront of all our minds just now after the fatal accident in North Wales, and we will be criticised very heavily if we have not done the training. Safety training is mandatory in Scouting.

Have you done the safety training? And is your safety training up-to-date on your own personal record on Compass?

Please can you make sure that you have had safety training in ‘Getting Started’ training, and then in ‘Running Safe Activities for Section Leaders’, or the ‘Safety module’ of the Managers and Supporters training. You can also do safety training online and it only takes 30 mins.

If you are not sure what you should do, please can you ask your GSL, your Training Adviser or your Assistant District Commissioner Adult Training (ADC AT.  In addition, you can seek advice from Mary Dick, Assistant Regional Commissioner – Adult Training.

I am going to ask for a check to be run on all leaders’ Compass records in two months’ time to ensure everyone is up to date. I will then discuss with District Commissioners what action to take, should we still have leaders who have not completed their mandatory training.

Please do the training as soon as possible – more details were provided in the January Regional Newsletter.

https://sesscouts.org.uk/are-you-up-to-date-with-your-safety-training/

Start the safety ongoing training e-learning.

Ongoing Safety Training FAQs.

Margery Naylor
Regional Commissioner, South East Scotland Scouts

Regional Adviser, Safety: Could you help us be more safety aware in the Region?

Regional Adviser, Safety: Could you help us be more safety aware in the Region?

(And can you spot the mistake in this photo of Scouts on a winter hike in the hills? – Answer at the end of the article)

We need a Regional Adviser who will assist leaders to think about making sure all our activities with young people are safe.

It could be a question of prompting leaders to do the 20 minute Safety Module online. It couldn’t be easier!

Or helping us build up a bank of risk assessments for all sorts of activities and camps, so no-one need reinvent the wheel. Leaders can then use one of them and customise it to fit their activities and camps. Just think how much that could help our time-stretched leaders!

As the Regional Adviser for Safety, you would join the Regional Leadership Team and be part of an active team working to support leaders to provide great fun and adventure to our young people – safely. You would get advice and support from one of our Deputy Regional Commissioners.

Above all, you would know that your input would be of enormous benefit to leaders and young people.

Here is a brief role description:

  1.  Outline: To promote The Association’s Safety Policy within South East Scotland. To advise the Regional Commissioner and Executive Committee on the implementation of the Association’s Safety Policy within the Region and to assist District Commissioners in operating the policy.
  2. Main Tasks:
  • Work with District Commissioners and leaders to promote awareness of the Association’s Safety Policy and ‘good practice’ procedures for all adult volunteers involved in providing Scouting activities.
  • Provide practical support and assistance to District Commissioners and leaders in managing safety issues within Groups and the District, including at Scout campsites.
  • Work with trainers to ensure that the Safety Policy and its implementation are effectively covered through training and workshop programmes.
  • Ensure that Appointment Advisory Committees are fully briefed on the need to ensure that new adults coming into Scouting are fully aware of the Association’s Safety Policy and their associated responsibilities.

 Here are some helpful links about the role:

If you are interested in this role, please contact Margery Naylor, Regional Commissioner, margery.naylor@blueyonder.co.uk or Simon Cocker, Deputy Regional Commissioner, simon.cocker@sesscouts.org.uk

 Answer: Jeans are not suitable for winter hikes!

Are you up to date with your safety training?

Are you up to date with your safety training?

Did you know that all leaders have to do a mandatory Safety training course – and keep it up to date? But it could not be easier! It must be done online and it takes only 30 minutes to do the online course.

We believe that the key to successfully improving safety in Scouting lies in enhancing the culture of safety within our Movement. It’s important as we enter the New Year that those adult volunteers who need to complete the ongoing safety training do so.

Ongoing safety training is available to anyone who wants to complete it. However, it primarily applies to those people required to complete ongoing safeguarding training – that is all those people who must have a 5-year appointment review.  Essentially, this means anyone who holds an appointment, except for Scout Active Support Members, Executive Committee Members or Casual/Occasional Helpers who are not required to undertake any training.

Scouting safety training should be up-to-date at all time and should be monitored at the 5-year review.

What does this training include?

The training is undertaken online and will take approximately 30 minutes. There are three sections within the training:

  1. Get the facts
  2. See it in action
  3. Take the challenge

How to get it validated on Compass

After you have completed the final section of the training, you will be able to generate a certificate, which can be printed off. If you are unable to print your certificate for any reason, please save it as a picture file or take a screen shot of the page using the Control/Print Screen buttons on your computer.

This certificate should be shared with your Training Adviser or GSL when you meet to discuss the learning and validate the module on Compass.

Please do not save the web link as an alternative to printing the certificate, as this will expire once you leave the browser and your certificate will be lost.

Start the safety ongoing training e-learning.

Ongoing Safety Training FAQs.

Mike Treanor
Scouting Support Officer