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Transformation Update

Transformation Update

1 Mar 2023

Search Results for: tRANSFORMATION – Page 2

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Scott Goddard, SESS Transformation Lead, provides an update about a recent Scouts UK Transformation event, timings and how does this affect you?

Visit to Gilwell Park, UK Scout HQ

At the end of February, myself and  Martin Elliot, our Regional Commissioner, went to Gilwell Park along with Transformation Leads from the 9 other Counties/Regions who will be adopting the changes to our Volunteer Experience ahead of the rest of the UK over the coming months. It was a real treat to partner with many of the UK Scout Team leading the 4 changes to hear how plans are progressing.

Like any Scout weekend, it always feels like it lasts a week rather than a couple of days. I mean this in a good way of course, it was great to be able to immerse ourselves in the project ahead of us without other distractions. I came away, reminded of the importance of making the changes, reassured that we have a new digital tool on the way that is fit for purpose and motivated to take on the challenge of leading the changes in South East Scotland throughout 2023 so that we are ready to switch over in November.

UPDATED Timeline

We are on schedule to move to our new digital system(Digital support | Scouts) in November 2023. Some changes like the new appointments process (A warmer welcome | Scouts) and improved adult training programme (More engaging learning | Scouts) are dependent on the new digital system so won’t happen until November. 

Other changes including the new teams based approach to volunteering (Simplifying volunteering | Scouts), and the move from Executive Committees to Trustee Boards will start to happen throughout the next 8 months. Please see below for an overview of when the changes start to happen throughout this year. 

How does this affect you?

For most volunteer roles in our Region there will be very little change to the way they volunteer, but hopefully a much-improved volunteer experience. If you are involved in a few specialist roles like Leader training or the adult Appointment Process there is a risk that you might feel that your job is going to be made redundant! I’m anxious to stress that this really couldn’t be further from the truth. Volunteers in these roles will be just as important and valued as before, it’s just that the way you contribute might look slightly different. The changes ahead create the opportunity to channel your skillset in a way that is going to have more impact and help the Region offer skills for life for more young people, and indeed have the satisfaction of supporting a growing number of adult volunteers. I’m looking forward to working with you over the coming months to help with this transition along with Martin or your DC.

Help with the new structure

We will be working closely with Districts in the coming month or two to mould the new volunteering structure into something that works for your District. Once this has been done we will be encouraging and supporting Groups to adapt to the new teams-based approach.

What can I do now?

There is no harm in reminding everyone again to make a point of checking that their Compass records are up to date, and make sure you have your own unique email address on Compass as this will be needed to access the new digital system. Please encourage others who you know don’t access Compass to do so too. 

Also, keep an eye out for some short videos that Martin and I have just recorded which aim to explain a bit more detail about the changes coming with a bit of background as to why the changes are needed and the opportunities they present. And of course, a wealth of information, tools and support as part of our Change Plan to make you feel supported and excited about the change.

Please do keep in touch with any questions or suggestions. 

Scott Goddard
Transformation Lead
South East Scotland Scouts
Scott.goddard@sesscouts.org.uk

Learning update – June 2024

Learning update – June 2024

19 Jun 2024

Picture of Mike Treanor

Mike Treanor

Volunteer Development Lead

Validation of Completed Modules: Action Required

As you are probably aware, South East Scotland Region is an Early Adopter with regard to the Transformation of the Volunteer Experience.

As part of this, our membership data currently on Compass, including the training members have completed and which has been validated, will transfer over to a new Digital System later this year.

However, training which has been completed but is unvalidated will not be migrated onto the new system.

Therefore, if you have unvalidated training, it is very important that you take action before the end of the year otherwise you may need to re-do some modules post the Transition to the new system. 

Getting Started Modules

All Volunteers

Module 01 - Essential Information *

You’ll learn about our history and the fundamentals of Scouts, get an overview of how we keep people safe, and how we make sure everyone is welcome.

You’ll also learn about our training scheme, our structure and the support available to you.

Find out more 

SFTY - Safety*

You’ll learn about your responsibilities for keeping young people and adults safe, what to do in an emergency and how to report incidents.

Doing things safely is fundamental to everything we do in Scouting. The Safety training ensures that you understand your responsibilities for keeping everyone in Scouts safe and how to assess and manage risk.

Find out more

SAFE - Safeguarding*

You’ll learn how to keep young people and adults at risk safe, how to recognise abuse and how to report a concern.

You’ll also learn about our Safeguarding Policy and our Code of Practice, known as the Yellow Card.

Find out more

GDPR - General Data Protection Regulations*

You’ll learn how the General Data Protection Regulations (GDPR) applies to your role, how to treat Personal Data and what are the Individuals’ rights.

You’ll also learn about requesting consent, and the measures taken locally to make sure we’re aligned with GDPR.

Find out more

Leaders, Assistant Leaders, Section Assistants

Module 02 - Personal Learning Plan (Not for Section Assistants)

Every learning journey is different. Meet with your Training Adviser to create a Personal Learning Plan that takes into account the requirements for your volunteer role and your individual learning needs.

Find out more

Module 03 - Tools for the Role - Section Leaders

You’ll learn about the roles in your section, and how we use activities and games at Scouts. 

You’ll also learn about Youth Shaped Scouting, and get some tips on promoting positive behaviour.

Find out more

Managers & Supporters (GSLs, DCs, ASU Managers, assistants and deputies of same)

Module 02 - Personal Learning Plan

Every learning journey is different. Meet with your Training Adviser to create a Personal Learning Plan that takes into account the requirements for your volunteer role and your individual learning needs.

Find out more

Module 04 - Tools for the Role (Managers and Supporters)

You’ll learn about your team’s roles and responsibilities, and how to deliver a quality programme.

You’ll also learn about the six areas of leadership and management, and get tips on time management and personal skills.

Find out more

Trustees (including office bearers)

Trustee Introduction*

The aim of this module is to provide the Charity or managing Trustees with information on their legal responsibilities and current regulations. You only need to complete this module if you have a role as a trustee.

Find out more

REQUIRED ACTION BY END AUGUST 2024: If you have completed the modules marked with *, but not had them validated, please send the Certificate generated at the end of the module to your Training Adviser or Line Manager and ask them to validate the training on Compass.

If you have completed either version of Tools for the Role, please send the certificate to your Training Adviser and discuss with them what you will do / have done to meet the validation requirements.

The Personal Learning Plan for Leaders, Assistant Leaders, Managers and Supporters can be done in discussion with a Training Adviser – reach out to them to arrange a meeting to discuss.

Training Beyond Getting Started – Wood Badge Requirements

This comprises Modules 5,7,8,9,11,12a,12b,13, 14, 15, 16, 17, 18, 19 plus any other additional modules you have completed.

Module 05 - Fundamentals of Scouting

You’ll learn about the Scouts principles and values.

You’ll also learn about our Religious Policy, and how we encourage spiritual development at Scouts.

Find out more

Module 07 - Scouting for All

You’ll learn about inclusion, and how to make Scouts more inclusive for all. 

You’ll also learn about equality, diversity and inclusion (the legal bits), inclusive language, and where to find further information.

Find out more

Module 08 - Skills of Leadership

You’ll learn about models, tools and techniques for effective leadership, and leadership styles.

Find out more

Module 09 - Working with Adults

You’ll learn about effective communication, listening skills, decision-making structures and representing others.

Find out more

Module 11 - Administration

You’ll learn best practice on how to manage administrative tasks at Scouts, and what your responsibilities are towards Data Protection Act/GDPR, record keeping, finances and insurance requirements.

Find out more

Module 12A - Delivering a Quality Programme

You’ll learn about how we deliver quality Scouting to young people, and the key elements of the programme for each section.

You’ll also learn about our badges and awards for young people, our Young Leader’s Scheme, and how we promote Youth shaped Scouting.

Find out more

Module 12B - Programme Planning

You’ll learn how to plan and review the programme for your section.  

You’ll also learn a variety of methods to generate programme ideas. 

Find out more

Module 13 - Growing the Section

You’ll learn about recruitment and retention of young people and adults.

You’ll also learn about the tools and support available to you to help develop the sections.

Find out more

Module 14 - Supporting Young People

You’ll learn about the characteristics and development of young people, and how to create a supportive environment for them.

You’ll also learn about external influences on young people, and how to respond to issues that affect them.

Find out more

Module 15 - Promoting Positive Behaviour

You’ll learn how to define and respond to challenging behaviour.

You’ll also learn principles and strategies to plan for positive behaviour, and where to find additional support.

Find out more

Module 16 - An Introduction to Residential Experiences

You’ll learn how to plan, organise and administrate residential experiences, and what skills your team should have to run them.

You’ll also learn about the Nights Away Permit Scheme, and how residential experiences help develop young people.

Find out more

Module 17 - Running Safe Activities

You’ll learn how to plan and run exciting, safe and developmental activities for young people in your section. 

You’ll also learn about a balanced activity programme, risk assessments, the role of leader in charge and about permits. 

Find out more

Module 18 - Practical Skills

You’ll learn practical skills for your role, and how to share them with young people.

Find out more

Module 19 - International

You’ll learn about world Scouting and international Scout events.

You’ll also learn about the benefits of international activities to young people, and how to include international aspects in your programme.

Find out more

REQUIRED ACTION BY END AUGUST 2024 : If you have completed these modules, but not had them validated, please engage your Training Adviser or Line Manager and work with them to have your training validated and ask them to update Compass.

Alternatively, for Modules 5,7,8,9,11,12a,12b,13,14,15,16,17, 18 and 19, you can go into this online portal and submit your validation evidence, and a member of the Regional Team will review this and confirm validation.

Mandatory Ongoing Learning

There is a requirement to complete the Safety, Safeguarding and First Aid Modules (for some roles) within the first five months of joining as a volunteer and then every three years.  Please check Compass to see when your mandatory learning expires and, if necessary, renew any that have expired or will expire soon. For Safety and Safeguarding simply work through the online learning then send the certificate to your Training Adviser or Line Manager and ask them to validate the training on Compass.

Teams

5 Jun 2024

Transforming your Volunteer Experience Team Based...

Welcome Conversation

3 Jun 2024

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Regional Team

17 May 2024

Meet the Regional Team Our Regional Team is made up of Team Leaders, Subject Matter Specialists, Advisers and Team Members, including 7 District Lead Volunteers who lead Scouting across the Region. To see our Trustee Board Click here. Senior Leadership Team Martin...
Resources to Support Improving the Volunteer Experience

Resources to Support Improving the Volunteer Experience

6 Apr 2024

Thanks to all of our adult volunteers who took part in one of 3 Regional Webinars aimed at updating District and Group Lead Volunteers, District/Group Trustee Board Chairs and Group Transformation Champions on the changes that we can focus our energy on progressing with now, in advance of the new Digital System going live later in 2024.

The changes we should be moving forward with in our Scout Groups are:

  1. Embedding our Volunteering Culture at all levels
  2. Introducing new team structures and title changes at all levels
  3. Move to Trustee Boards at District and Group levels
  4. Improve our current District Appointments Panels (this will be progressed by the District Teams)

For those who were unable to attend the webinars, or anyone who wants to be up to speed with what you can be working on in your group to improve the experience for all our volunteers we have provided links to the following documents to support you.

  1. A PDF version of the slides we used which contain the links to a range of resources which will help you to progress the changes relating to our Volunteer Culture, our Team Titles and Structures and the move to Trustee Boards.
  2. A link to a recording of the Webinar held on 21st March – lasts 1hr 22mins

Passcode: 8uue=AfV

  1. A document providing details of the different roles in a Section Team

Watch out for the above items on the agenda of your next Group Leader meeting, and if they are not on the agenda, suggest that they are.

Thanks for your continued support in progressing these important improvements which will help us attract new volunteers, make those of us who are volunteering want to stay and allow us to offer Scouts to more young people.

If you have any questions relating to these changes or about the Transformation programme generally, please contact transformation@sesscouts.org.uk

Scott Goddard, Transformation Lead
South East Scotland Scouts

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